Welcome to the Baby Show August 2024 Exhibitor Hub
Here you will find a lot of useful information to help you prepare for the show.
Important Information
Floorplan
Please see link below for the Baby Show August 2024 floorplan
Website Profile
To update your website profile please use the link below. If you need a reminder of your login details please get in touch with Selena ([email protected]).
Delivery
Deliveries will be accepted from 8am Thursday 15th August. Please make sure your goods do not arrive any earlier
than this time as they may be turned away.
A courier/freight delivery label can be found by clicking here.
Exhibitor Manual
The Exhibitor Manual is available to download below.
Please contact [email protected] for any questions.
Operational Form
The Operational form is mandatory and will be sent to you on in the lead up to the show. Please ensure to check your spam/junk folder as well when the form is available.
Exhibitor Timeline Checklist
6 weeks out
Website Profile
- Login here
- Please update your profile with product images, logos, contact info and special offers
WIN! By promoting the Baby Show on your social channels
This year we are offering the you opportunity to win a $2000 marketing package and all you need to do is promote discounted tickets to the next Baby Show in August 2024 across your social media and EDM database. The company who shares the most ticket promos will win a massive $2000 marketing package for their next booking in 2025! Remember, the more there is out in the market for the Baby Show, the more visitors we’ll get - and the more brand awareness and potential sales for you. It’s a win, win, win!
HOW TO ENTER:
Share our ticket promo on your social channels
We’ve created a special promo code which unlocks 2 tickets for just $10. Share the promo code 2FOR10 on your social channels for a chance to win.
To make it easy, we’ve created imagery and text for you to post. You can either download our generic imagery or personalise with stand number, logo and images using our NEW easy to use Canva templates. SEE RESOURCES HERE.
Don't forget to tag @babyshownz in your posts, so we can validate your entry. Posts must be published before 11:59pm on 14 August.
PLUS - Bonus entry
By adding the ticket offer to one of your EDM’s in the lead up to the show, and ensuring [email protected] receives your email, you’ll get an additional entry into the competition. Must be sent before 11:59pm on 14 August.
It’s that easy!
3 Weeks Out
Complimentary Tickets
- Your allocation of complimentary tickets will be sent out around 3 weeks before the show. These are for you to giveaway on social media or to friends and family, NOT for staff. Staff will need badges to access the show - see the next section below for more information.
- If you require extra tickets above your allocation of complimentary tickets, you can request to get a promo code to unlock discounted tickets via operational form.
2 Weeks Out
Exhibitor Badges Form Due
- Please complete the exhibitor badges form sent to you via email.
- You must be wearing the exhibitor badge to gain access on the show days.
- Your allocation of badges must be collected from the show information desk during pack in.
- Check your contract for the quantity of badges you have been allocated. Please email [email protected] if you would like to purchase additional exhibitor badges.
1 Week Out
Additional Services
- Additional services and show extras ordered on your operational form will need to be paid in full prior to the show.
Reminders to check if you require any:
- Additional furniture, power and lighting needs which must be arranged directly with the suppliers (can be found in the exhibitor manual or in the Key Suppliers Section).
- Hardwired or wireless internet.
PLEASE NOTE: If you are planning on using eftpos machines onsite, we recommend getting a dedicated paid internet connection for your stand via Skopik (order form can be found in the exhibitor manual).
- Freight for both delivering and for collection at the end of the show has been arranged.
- Storage is charged at $40+gst per pallet and can be ordered via your Operational Form or by emailing [email protected].
Week of The Show
Payment
All additional services and show extras ordered on your operational form must be paid before packing in.
Pack in
- Exhibitor access from 8am - 6pm on Friday 16th August
- Bring your HiVis and wear closed toe shoes
- No children under 16 are allowed onsite during pack in
- Trolleys are available but are limited so it’s worthwhile bringing your own if you have one
- Collect your exhibitor badges from the show information desk
Show Days
17th & 18th August
- Exhibitor access from 8am each day. The show is open from 9am - 4pm on both days.
- Please remember to wear your exhibitor badge
Breakdown
19th August
- All freight must be collected by 12:00pm on Monday 19th August
Marketing
Spread the word!
To promote the Baby Show on your social channels please use the pre-made digital assets we have provided in the link below -
For any queries please contact [email protected].
Key Suppliers
For a full list of preferred suppliers, please see the Exhibitor Manual.
Show Light & Power
For additional power, lighting or hanging signage please complete the form here by Monday 5th August direct to Show Light & Power or email:
Exhibition Hire Services
For additional panel, furniture and flooring order, please use the forms below and place your order by Friday 2nd August. Please contact Julia from Exhibition Hire Services for any inquiries.
Skopik - WIFI
Standard wireless internet is available for exhibitors free of charge. If you are planning on using eftpos machines onsite, we recommend getting a dedicated paid internet connection for your stand.
To arrange wired internet please fill in the form here and send directly to Jan Hansen.
Smartpay - Eftpos
Our visitors will expect all of our exhibitors to have the capability of taking card payments on the stand. If you require a short-term hire of an Eftpos machine, it’s important to first obtain a Worldline Merchant number from your bank. Click here for more information.
Click here to order your Eftpos terminal for the show.
If you need more information, please be email Ashley directly.
Ashley Kohlhase
Lüp Data Scanner
The Baby Show’s registration and lead generation supplier is Lüp, a technology company who offer exhibitors the option to easily and accurately collect visitor’s data. When visitors scan their pre-registered ticket at your stand, you capture vital contact information including: name, email, contact number and postcode.
Lup Data Scanner order form can be found here.
If you need more information, please email [email protected].
Occupational Health & Safety
XPO Exhibitions Ltd (XPO) is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors.
The Baby Show Team
Frequently Asked Questions
How do I get into the show?
You must be wearing the exhibitor badge to gain access from 8:00 am each day. These must be collected from the show information desk during pack in. Check your contract for the quantity of badges you have been allocated. Please do not give working staff complimentary tickets to enter the show as these for promotional giveaways only.
Is there parking available for exhibitors?
Parking at Auckland Showgrounds for visitors and exhibitors during show days is charged at a flat rate of $10, payment to be made at the pay and display machine before exit. Enter the car park via Gate 2. Please note that Gate 4 will be closed.
Can I purchase additional exhibitor badges?
Where can I book storage?
Storage can be booked by completing the operational form, a link to the form can be found under the operational forms section above. This is charged on a per pallet basis at $40.00 plus GST.
Do I need public liability insurance?
Public liability insurance is mandatory to protect all exhibitors, the venue and the organisers. Please provide us with a copy of your existing policy or public liability insurance can be purchased on the operational form. The operational form link can be found under the operational forms section above.
Do my electronics need to be tested and tagged?
Yes, all electrical equipment must have a current test and tag sticker in order to be connected to the power and to comply with Health and Safety rules (excluding phone and laptops chargers). If you require any items to be tested and tagged during pack in, a technician will be available on site who can assist with this.
When will I receive my complimentary exhibitor tickets?
Complimentary exhibitor tickets will be sent to the main organiser contact 3 weeks prior to the show from our ticketing supplier LUP. Please be aware that these are not to be used for staff working on your stand and are for you to give away as they are only redeemable during the show opening hours.
Where can I purchase discounted exhibitor tickets?
Discounted exhibitor tickets are to give away to your friends, family, customers or key suppliers etc. These can be ordered through the operational form. Our team will then send these out about 4 weeks from the show. You will receive all requested tickets in 1 pdf which you will then need to split using any free pdf splitting programs. These are not exhibitor passes as exhibitors will have exhibitor badges. Alternatively please email [email protected] .
Contact Us
ADDRESS
Level 3, 152 Beaumont Street,
Westhaven, Auckland, 1010
PHONE NUMBER
+64 9 976 8300